How to register a death

We can assist you through a stressful and upsetting time by passing the information onto other relevant agencies on your behalf after you have registered a death.

Registering a Death

A death should be registered within five days, unless the Coroner is involved (in which case the Coroner’s Officer will advise you).

If the death occurred in Nottingham city, please contact Nottingham City Council to make an appointment.

It is a legal requirement to register a death. Doing so will provide you with the documents needed to arrange the funeral and to deal with the deceased's estate.

Who can register a death?

It is primarily the responsibility of a relative of the deceased to register the death. If a relative is not available then the following people can register the death:

  • someone present at the death
  • the occupier of the house where the death occurred or an administrator of the hospital
  • the person making arrangements with the funeral directors.

Where can I register a death?

If the death took place in Nottinghamshire (but outside the City boundary) you can register the death at the register office most convenient for you.

If you're not sure the death took place in Nottinghamshire you can check which county the death took place in by searching for the town, street or postcode if it is known. 

If the death took place in another county but it is more convenient to register the death in Nottinghamshire, you can complete a declaration at your local office and the details will be sent on to the correct council who will then post out the death certificate paperwork to you.

Please do not go to a register office without first booking an appointment.

What to take

  • the medical cause of death certificate issued by the GP or hospital doctor who was treating the deceased, unless the Coroner is holding a post mortem or inquest
  • your own personal identification (e.g. passport, Council tax Bill, Driving Licence or Proof of Address such as a utility bill).

In addition, it is often useful to take the deceased's:

  • birth certificate
  • NHS medical card
  • marriage certificate (if applicable).

What documents will be given

  • Certificate of burial or cremation (green form) - This must be handed to the funeral director so that arrangements can be made for the funeral to take place. In certain circumstances a form will be issued by the Coroner instead
  • Certificate of Registration of Death (Form BD8) - To inform the Department of Work and Pensions of the death. The Registrar will explain what you need to do with this form.
  • Certified copies of the register entry – you can purchase as many certificates as you wish. For full details please see our fees page.

Tell us once

Our Tell Us Once service allows us to tell multiple government agencies about a death on your behalf. If you choose to use the Tell Us Once service, we can notify the following organisations for you:

  • Local councils
  • HM Passport Office
  • Driver and Vehicle Licensing Agency
  • Driving licence cancellation
  • Department for Work and Pensions 
  • HM Revenue and Customs
  • Public Sector Pensions:
    • England and Wales NHS
    • Scottish NHS, Teachers, Police and Fire
    • My Civil Service Pension
    • Armed Forces Pension and/or Compensation Scheme administered by Veterans UK
    • Participating Local Government Pension Funds

In order to complete this service, we need you to bring as many of the following documents for the deceased as possible:

  • National Insurance Number
  • passport (if held) or passport number if passport not available
  • driving licence or driver number if licence not available
  • Blue badge (if held)
  • next of kin's details and National Insurance number
  • name and address of the person dealing with the deceased's estate (if different)
  • information about any benefits and services the deceased may have been receiving (for example state pension, income support, housing benefit and/or library card).

If you do not have the passport or driving licence, the Tell Us Once service can still go ahead but you will need to inform the DVLA and the HM Passport Office separately. 

If you are not the next of kin or person dealing with the deceased's estate, you will need their permission in order for the Registrar to pass on this information as part of Tell Us Once.

You will receive a Tell Us Once letter at the end of the registration that will list the services that have been informed of the death.

Coping with a death

We have produced a Nottinghamshire Bereavement Guide [PDF] which provides advice and support on registering a death, planning a funeral, administering the estate and coping with your bereavement.

You can also find more detailed information about what to do when someone dies on the GOV.UK website.

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