How to register a death

COVID-19 (Coronavirus): The process of registering a death continues to take place over the telephone, by appointment only. However, we now ask that you do not call us to make that appointment. Once we have received the medical certificate of cause of death the registrar will telephone the next of kin.

When someone dies there is a lot to sort out and often lots of different organisations to inform of the death. At a very difficult time, the Tell Us Once service can help with this process by notifying various government departments and agencies on your behalf. For more information on this service, please go to our Tell Us Once page.

If the deceased was a former coal miner, or a dependent, in receipt of a mining pension, you can access specialist support during the coronavirus outbreak. 

A death should be registered within five days, unless the Coroner is involved (in which case the Coroner’s Officer will advise you).

If the death occurred in Nottingham city, please contact Nottingham City Council to make an appointment.

It is a legal requirement to register a death. Doing so will provide you with the documents needed to arrange the funeral and to deal with the deceased's estate.

It is primarily the responsibility of a relative of the deceased to register the death. If a relative is not available then the following people can register the death:

  • someone present at the death
  • the occupier of the house where the death occurred or an administrator of the hospital
  • the person making arrangements with the funeral directors.

If the death took place in Nottinghamshire (but outside the City boundary) you can register the death at the register office most convenient for you.

If you're not sure the death took place in Nottinghamshire you can check which county the death took place in by searching for the town, street or postcode if it is known. 

If the death took place in another county but it is more convenient to register the death in Nottinghamshire, you can complete a declaration at your local office and the details will be sent on to the correct council who will then post out the death certificate paperwork to you.

  • the medical cause of death certificate issued by the GP or hospital doctor who was treating the deceased, unless the Coroner is holding a post mortem or inquest - currently this will be sent to the registrar electronically by the doctor
  • your own personal identification (e.g. passport, Council tax Bill, Driving Licence or Proof of Address such as a utility bill).

In addition, it is often useful to take the deceased's:

  • birth certificate
  • NHS medical card
  • marriage certificate (if applicable).

  • Certificate of burial or cremation (green form) - This must be handed to the funeral director so that arrangements can be made for the funeral to take place. In certain circumstances a form will be issued by the Coroner instead
  • Certificate of Registration of Death (Form BD8) - To inform the Department of Work and Pensions of the death. The Registrar will explain what you need to do with this form.
  • Certified copies of the register entry – you can purchase as many certificates as you wish. For full details please see our fees page.

Share this page?