(A) For Councillors
(1) Members will be informed of the date and time of their Group meeting for Council by their Group Researcher.
(2) (a) Persons making a declaration of interest should have regard to the Code of Conduct and the Procedure Rules for Meetings of the Full Council. Those declaring must indicated whether their interest is a disclosable pecuniary interest or a private interest and the reasons for the declaration.
(b) Any member or officer who declares a disclosable pecuniary interest in an item must withdraw from the meeting during discussion and voting upon it, unless a dispensation has been granted. Members or officers requiring clarification on whether to make a declaration of interest is a disclosable pecuniary interest or a private interest and the reasons for the declaration.
(c) Declarations of interest will be recorded and included in the minutes of this meeting and it is therefore important that clear details are given by members and others in turn, to enable the Team Manager, Democratic Services to record accurate information.
(3) Members are given an opportunity to speak for three minutes on any particular issues which relates to matters relevant to their constituencies or any particular issues arising in their electoral division. This would be an opportunity simply to air these issues in Council meeting. It would not give rise to a debate on the issues or a question or answer session.
(4) Members are reminded that petitions can be presented from their seat with a 1 minute time limit set on introducing the petition.
(5) Members attention is drawn to the question put to the Chairman of Transport and Highways Committee under paragraphs 32 and 39 of the Procedure Rules, and the answer which is included at the back of the Council book.
(B) For Members of the Public
(1) Members of the public wishing to inspect “Background Papers” referred to in the reports on the agenda or Schedule 12A of the Local Government Act should contact:
Customer Services Centre 0300 500 80 80.
(2) The papers enclosed with this agenda are available in large print if required. Copies can be requested by contacting the Customer Services Centre on 0300 500 80 80. Certain documents (for example appendices and plans on reports) may not be available electronically. Hard copies can be requested from the above contact.