Changing school in-year

An in-year application is for children requiring a school place during the school year, rather than at the usual transfer time. Applications to transfer school during the academic year can be made online.

Applicants that provide an email address will receive an email with the outcome all other applicants will receive an outcome by second class post.

Making an application

Nottinghamshire County Council has an in-year coordinated scheme [PDF] for all community and voluntary controlled schools. Some own admission authority schools also participate in that scheme. 

For these schools applications can be made up to 6 weeks, or during the preceding school half term, before the required start date. Applications must be made by a person with parental responsibility, and we recommend that you state up to 4 preferences, starting with the school you most prefer.

Information about which schools participate in NCC’s coordinated scheme and where to apply is available at  Apply to change school 'in-year'.

The best way is to apply online. If you are unable to apply online you can submit an application by telephone or by downloading a paper application [PDF].  Applicants that provide an email address will receive an email with the outcome all other applicants will receive an outcome by second class post.

Schools information and oversubscription criteria 2023-2024



Fair access 

Every Local Authority is required to have a Fair Access Protocol, developed in partnership with schools, to ensure that unplaced children, especially the most vulnerable, are found and offered a place quickly, Where it is not possible to secure a place through the usual admission process an application may be referred by Nottinghamshire County Council's Fair Access Protocol. Parental applications for school places cannot be made directly to the Fair Access Team and applications need to be made as outlined on the 'apply to change school in-year' page.

Stage 1 – Application received (0-5 school days)

Applications are received and processed within weekly admissions rounds with a cut-off point of 12noon on Wednesdays. Any application received after 12noon will be included in the following week’s admission round. Details of applications received will be sent to own admission authority schools (academies, free schools, voluntary aided) participating in the scheme for consideration against their oversubscription criteria. For community and voluntary controlled schools, NCC will make a decision on behalf of these schools.

Stage 2 - admission authority considers application (10-15 school days)

Own admission authority schools are requested to notify the County Council within 10 school days and by a maximum of 15 school days of the outcome of the application.

Stage 3 - notification of outcome of application (10-15 school days)

Nottinghamshire County Council aims to notify parents of the outcome of their application within 10 school days but no later than 15 school days after the application has been received. Applicants who have provided an email address as part of their application, will receive an email outcome. All other applications will be sent an outcome by letter, posted second class. 

In-year 2023-2024 outcome factsheet [PDF]

Stage 4 - children without a school place (16+ school days)

If an offer of a place cannot be met; application may be referred to Fair Access Protocol in line with the requirements of the School Admissions Code 2021. For more information, see Fair Access Protocol [PDF].


If you have recently moved house you may be requested to provide proof of residence so that the admission authority can verify the address of your child.

If you move house within Nottinghamshire and you want your child to stay at their current school, they may do so although you may not be eligible for help with any transport costs. It is important, therefore, that you consider transport to school and check your entitlement. Check your eligibility for travel assistance.

For families of service personnel with a confirmed posting to the area, or crown servants returning from overseas to live in the area, Nottinghamshire County Council will use the address at which the child will live when applying the oversubscription criteria, as long as the parent provides evidence of their intended address. A Unit or quartering address will be used as the child's home address where a parent request this and evidence, such as an official letter declaring the relocation is received. This must be provided at the time of application.

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