How to register a birth

As parents of your new-born child, you are legally required to register the birth. You need to register your baby’s birth in order to obtain a birth certificate and give him/her an official identity. 

Covid-19: Registration of births

Please note that appointment availability is limited while we are in the national lockdown. Priority is being given to death registrations and other urgent appointments. 

In addition to county birth registrations, only Arnold and West Bridgford registration offices are dealing with appointments for county residents whose baby was born in the city. Mansfield, Worksop, Retford and Newark Registration Offices will continue to register county births only.

For the time being, the Government has removed the legal requirement to register a baby’s birth within six-weeks and you can make a claim for child benefit or universal credit prior to the birth being registered. Please note that applications for child benefit can only be backdated for three months.

Was your baby born in Nottinghamshire (excluding Nottingham City Hospital and QMC)?

Please contact 0300 500 8080 for an appointment at one of the following offices:

Arnold, West Bridgford, Mansfield, Newark, Retford, Worksop.

Was your baby born in Nottingham City Hospital or QMC AND you are a County resident?

For an appointment please contact 0300 500 8080. Appointments are currently only available at Arnold and West Bridgford offices. However, these appointments are bookable only after 1 February 2021.

There is no charge to register a birth. The cost of certificates can be found on our fees page.

Opposite-sex couples

Married Parents

If you were married to each other at the time of the baby’s birth, either of you may attend to register. Should circumstances not allow either parent to attend in person within 42 days, please seek further advice from your local register office.

Unmarried parents

If you were not married to each other at the time of your child’s birth, the father’s details can only be entered into the register if either:

  • both parents attend together or
  • one of you makes a ‘Statutory declaration of acknowledgement of parentage’ or a relevant court order has been made

If the father’s details are not recorded at the time of registration, it may be possible to do this at a later date by re-registering the birth. Parents who subsequently marry each other are required to apply for the birth to be re-registered as a result of that marriage. 

Same-sex female couples

Same-sex couples can now become equal legal parents of children they conceive together or conceive through a surrogate.

Married or civil partner parents

Female couples who are married or civil partners at the time of conception and conceive a child together through artificial insemination will both automatically be treated as their child’s legal parents.  In such cases, either parent may register the birth.

Unmarried parents or not in a civil partnership

Female couples who are not married or civil partners at the time of conception but conceive a child together through a fertility clinic  in the UK  licensed by the Human Fertilisation and Embryology Authority may also be treated as their child’s legal parents.  In such cases, the mother may register the birth alone, but the second parent’s details can only be recorded in the register if either

  • they attend to register together or
  • the mother or second parent makes a ‘Statutory declaration of acknowledgement of parentage’

Same-sex male couples

Different options are available to same-sex male couples depending on their specific circumstances.

Further information can be obtained from the Stonewall website - guide to 'Parenthood for same-sex couples'.

  • your own personal identification e.g. passport, Council Tax Demand, driving licence or proof of address such as a utility bill
  • a black ballpoint/ink pen
  • the Red Book (this can occasionally be helpful but is generally not needed)

The first short birth certificate issued at the time of registration is no longer free. Please see our fees page.

Please note that, for all official purposes, only the full birth certificate is accepted.

The appointment will last about 20 minutes. You will be asked basic questions about the parents and the child. You will then be asked to check and sign the completed entry in the birth register to confirm that all the information given by you is correct. 

Any errors found at a later date can only be changed in accordance with the legal procedures. There is a statutory fee of £75 or £90 (depending on circumstances) for the consideration of a correction, regardless of whether your request is successful or not. 

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