How we pay our suppliers

When you send us an invoice you need to make sure that it includes a valid purchase order number.  Invoices without a valid purchase order number will be returned to you. This may significantly delay payment.

If you have not been provided with a valid purchase order number, please  ask your contact to obtain one for you. You need to do this before you provide goods or begin any work for us.

Nottinghamshire County Council are an end user for the purposes of section 55A VAT Act 1994 reverse charge for building and construction services. Please issue us with a normal VAT invoice, with VAT charged at the appropriate rate. We will not account for the reverse charge.

Purchase orders

To be as sustainable as possible, we send purchase orders to our suppliers in a standard format by email.

All purchase orders will contain the following information:

  • a Nottinghamshire County Council purchase order number in the format of 10 digit number starting with 35, 47, 45, or 36
  • specification of requirement
  • delivery address
  • requisitioner contact details.

Invoices for goods/services supplied to us

All original invoices must quote a valid purchase order number.

Our preferred method of receipt of invoices is by email (in PDF format) to

When sending your invoices via email:

  • please do not send duplicate copies in the post
  • each PDF must only contain a single invoice image
  • all mandatory required information must be on the invoice image

Invoices that fail to meet the above requirements will be rejected, therefore delaying payment. Your support in providing compliant invoices will help to enable prompt payment.

Alternatively, you can post invoices to:

Nottinghamshire County Council
Accounts Payable
County Hall
NG2 7QP.

What to include

Your invoice must include:

  • a unique invoice number
  • your company name, address and contact information
  • our name and address: Nottinghamshire County Council, County Hall, West Bridgford, Nottingham NG2 7QP
  • a clear description of what you’re charging for including quantity and unit price
  • the date the goods or service were provided (supply date / period)
  • the date of the invoice
  • the amount(s) being charged
  • VAT amount and VAT rate if applicable
  • the total amount owed.

Your invoice must be addressed to:

Nottinghamshire County Council
Accounts Payable
County Hall
NG2 7QP.

Contact us

  • enquire about a payment due to you, email:
  • payment enquiries, telephone: 0115 9772727 then choose option 2
  • update your supplier details (eg bank or address details), email: Please attach your request to your email on a company letter headed document. You will be contacted by by our Payments control team before any bank details are amended.

Our preferred method of communication is email. If you are not able to use this communication route please see our postal address:

Nottinghamshire County Council
Accounts Payable
County Hall

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