Ceremony Terms and Conditions

Contents

  • Civil marriage or civil partnership ceremony
  • How to book
  • Other ceremony bookings
  • Who will conduct the ceremony?
  • Location
  • Our fees
  • Alterations or cancellations
  • Refunds
  • Liability
  • Behaviour
  • General
  • Compliments, comments and criticism

Civil marriage or civil partnership ceremony

Congratulations on your forthcoming marriage or civil partnership.  Nottinghamshire Registration Service offers a range of different ceremonies to ensure that your special day meets your requirements.  Choose from our three levels of service –

Statutory ceremonies are held only at the Register Office for Nottinghamshire in Worksop. They are conducted in a Registrar’s office at 10 am weekday mornings to a predetermined format and cannot be personalized. Attendance is restricted to the couple and their two witnesses only.

Standard ceremonies are conducted on specified mornings only in Registration Office ceremony rooms. The content of a standard ceremony is predetermined and not subject to any form of personalization. Guests are limited to the seating space available, please check with your chosen venue at the time of booking.

Enhanced ceremonies can take place in Registration Office ceremony rooms or at licensed Nottinghamshire venues across the county. The content of the ceremony offers a choice of options that need to be agreed with the Registration Service in advance of the ceremony.

All ceremonies are exclusively delivered by Nottinghamshire Registration Service staff to ensure an appropriate degree of solemnity in keeping with the occasion, and to ensure legal requirements are met.

How to book

Contact us to discuss the venue, date and time for your ceremony.  Providing we have a space in our diary and Registrar availability a booking can be made with a deposit, or payment can be made in full.

If you wish to book a ceremony at one of our licensed venues contact them directly for their availability, then get in touch with us to ensure we are able to attend on the date and time you have chosen before confirming with the venue.

We will be able to carry out your ceremony providing that:

  • There is no legal impediment to the marriage or civil partnership going ahead.
  • That the legal preliminaries are completed within statutory time limits.
  • Any foreign divorce/dissolution papers are acceptable to us or the Registrar General (where applicable).
  • All appropriate fees are paid.

Other ceremony bookings (naming, renewal of vows, commitment, citizenship)

Contact us to discuss the venue, date and time for your ceremony.  Providing we have a space in our diary and Registrar availability a booking can be made with a deposit, or payment can be made in full.

Naming, renewal of vows and commitment ceremonies are a way to share a happy occasion with family and friends. They do not carry any formal legal status or give any person any legal rights.

Citizenship ceremonies are subject to regulations imposed by the Home Office and therefore Nottinghamshire Registration Service cannot accept any liability for circumstances outside our control.

Who will conduct the ceremony?

We will allocate suitably qualified and experienced staff to conduct your ceremony and ensure all legal requirements are met. 

Location

We offer a range of ceremony rooms across the county.  They range in size from small and intimate to those suitable for a large number of guests.  Please take the number of guests you anticipate into account when selecting your venue as each ceremony room has a maximum permitted capacity, which we cannot exceed in any circumstances.  Additional guests may therefore be excluded from the ceremony.  Ask before booking or see our website for details of ceremony room capacity.

Alternatively we maintain a list of around seventy (70) approved premises and can provide qualified staff to conduct the legal ceremony on site. See our website, or ask for a list of licensed venues.

Our fees

Current fees are published on the Nottinghamshire Registration Service website:

  • Payment of a deposit or payment in full will reserve space in our diary for a ceremony at a Registration Office or for Registrars to attend a licensed venue. This is subject to a 14 day cooling off period.
  • We will confirm the overall fee due in your booking confirmation letter. This will only change if you make amendments to your booking. In all cases the new fee will be advised.
  • Subsequent changes to the time, date or venue may be possible but if agreed will be subject to an administration fee of £25. Please note that a change of venue may require fresh notice to be given that will incur further fees.
  • If not paid in full at the time of booking, the balance of the ceremony fee is due no later than two (2) calendar months before the ceremony. Please note that balance reminders are not sent. Non-payment by the due date will result in the ceremony being cancelled by us and all monies paid to date will be forfeit.
  • There is a cancellation fee of £100.
  • The fee for giving notice of marriage or civil partnership is currently £35.00 per person – this is a statutory fee set by the Government and is subject to change. The notice fee is non-refundable and payable to the Registrar at the time of giving notice.
  • You will need to produce certain documents at the notice appointment, failure to do so will necessitate booking a new notice appointment for which a further fee may be payable.
  • Payments in person can be made in cash, by cheque or debit/credit card. Card payments are accepted by telephone.

Alterations or cancellations

You can make changes to the date, time or venue of your booking providing we have a suitable space in our diary.  Such changes will be subject to an administration fee of £25. Please confirm all changes in person, in writing or by email.

Should you wish to cancel your ceremony booking please let us know as soon as possible, and confirm this in writing or email.  Once we have your written confirmation we will remove the ceremony from our diary and make any refund due after deduction of the cancellation fee.

No refund will be made if cancellation is within two (2) calendar months of the date of the ceremony.

Postponement shall be treated in the same way as cancellation.

Refunds

After expiry of the 14 day cooling off period, once we have received written notice of cancellation we will process a refund, if one is due.  This can only be made to the person we have recorded as paying the deposit and/or balance to us originally.

The cancellation fee of £100 will be deducted before any refund is made.

No refund will be made if cancellation is within two (2) calendar months of the date of the ceremony.

Failure to attend the booked ceremony on the appointed day or time will be treated as a cancellation and all monies paid will be forfeit. 

Liability

We cannot accept liability for

  • Any ceremony that has to be cancelled as a result of events outside our control.
  • Any delay or loss caused by the late arrival or non-arrival of you or your guests. The staff attending your ceremony have other ceremonies to attend throughout the day, so cannot delay the pre-agreed start time of your ceremony. If it is possible to postpone the ceremony until later in the day our staff will try to accommodate you, however if this is not possible and the ceremony needs to be booked for a different day you would be liable for any additional fees incurred. 
  • Any loss to you, financial or otherwise, caused by a request from you or your representatives to delay the ceremony. Any decision to delay the ceremony is entirely at the discretion of Nottinghamshire Registration Service.
  • The failure of any music system or device provided by the venue, yourself or a third party.
  • A Nottinghamshire Registration Service ceremony room being unavailable for reasons beyond our control such that it cannot be used for your ceremony. We will discuss options with you for alternative locations, time or date. Such changes will not be subject to an administration or cancellation fee. However we will not accept liability for any costs or consequential loss incurred as a result of having to alter the venue or timing.
  • Errors, omissions or failures caused by a venue that is not owned by Nottinghamshire County Council. Or for any agreement between you and the venue for the use or provision of its services.  Approval of the venue is granted only in connection with the provision of ceremonies.
  • Any loss or compensation where a ceremony is stopped from proceeding because:

a)  it would be void if it went ahead

b) an offence under the Marriage or Civil Partnership Acts would be committed, or

c)  either party to the marriage is deemed incapable of continuing through illness, consumption of alcohol or other substances. The Registrars in attendance must be satisfied that each party understands the nature and purport of the marriage ceremony.

  • We reserve the right to make the final decision on any wording used in the delivery of your ceremony, and will not accept liability for any omission.
  • Citizenship ceremonies are subject to regulations imposed by the Home Office and therefore Nottinghamshire Registration Service cannot accept any liability for circumstances outside our control.

Behaviour

Nottinghamshire County Council commits to providing a safe and healthy working environment for its staff. The Council expects members of the public to treat employees with courtesy and respect and will not tolerate anyone who behaves aggressively or abusively towards employees. 

General

Marriage and Civil Partnership Acts - means the Acts of Parliament (and any regulations made under those Acts) covering the legal preliminaries to, the solemnization and registration of a civil marriage/civil partnership either in a register office or approved premises within England and Wales.

Licensed venue - means Approved Premises licensed by Nottinghamshire Registration Service under the Civil Marriages and Civil Partnerships (Approved Premises) Regulations 2005 for the solemnization and registration of civil marriages and civil partnerships.

Unlicensed venue – any other location that Nottinghamshire Registration Service has agreed in advance to attend to provide non-statutory services only.

Compliments, comments and criticism

Nottinghamshire Registration Service welcomes all of your comments to help us plan for the future and improve our services.  We treat customer complaints very seriously and subscribe to Nottinghamshire County Council’s corporate complaints policy which can be found on our website under Compliments, Comments and Complaints about Council Services - Nottinghamshire County Council

Contact us

Website: www.nottinghamshire.gov.uk/celebrate

Telephone: 0300 500 80 80

E-mail: weddings@nottscc.gov.uk

Use the Online Contact Form