[Skip to content]

Nottinghamshire County Council - Proud of our past, ambitious for our future


How to apply for a certificate

Beware of purchasing expensive certificates online: a number of websites are offering customers the chance to buy certificates which range in price from £19 to £60. Obtaining a certificate from the relevant register office is a straightforward process and is usually fairly quick, either same day or within a day or two by post.

To obtain a certified copy of a register entry, applications can be made either in person at, or in writing to, your local register office

Personal callers at the register office are sometimes able to receive their certificate while they wait, but please see "Same Day Service" information below. Postal applications for certificates are generally processed in 3-5 days. This may vary depending on the level of information supplied.

Please be aware that, for various reasons, applications for certified copies of older records do often take longer to search.

Please note: a birth certificate of an adopted person cannot be obtained from the local Register Office since these records are held centrally for England and Wales. For more information on this, visit www.direct.gov.uk.

Information required

Applicants for certified copies of register entries must be able to provide the following details:

  • the full names and surname of the person whose certificate is required (no search can be undertaken without this information)

  • the date and place of the event (in the case of a religious marriage, this should include the actual building/church)

  • any other names, such as a maiden name, where relevant.

Fees and postage

Certificates for recent events (from a Registrar of Births and Deaths)

  • A free, short birth certificate is issued by the Registrar at the time of registration. Additional short and full birth certificates, requested on the day of registration, cost £4.

  • Death certificates, at the time of registration, are also £4.

From a Registrar after the day of registration (for a limited time) certificates cost £7.

From the Superintendent Registrar or from an archived register:

  • Standard Service (dispatched within 4 working days) costs £10
  • Express Service (same day issue for personal callers / 1st class post for telephone applications) costs £20.

Please note: Telephone applications will be charged at the Express Service rate.

Postal applications

Cheques or postal orders should be in pounds sterling and made payable to 'Superintendent Registrar'. Please write your full postal address on the reverse.

If applying for more than one certificate (particularly from older records) it is advisable to send a separate cheque/postal order for each certificate, in case it is not possible to locate all the entries required.

Please also enclose a stamped addressed envelope.

Commemorative certificates

Our commemorative certificates are a lasting reminder of a treasured occasion and are suitable for any occasion you choose to celebrate:

  • birth

  • special birthday

  • special anniversary

  • wedding day

  • civil partnership

  • renewal of vows

  • naming ceremony

  • citizenship

  • or any other special occasion you would like to commemorate.

The certificates are available to anyone, regardless of where the event took place (including abroad), and would make an ideal gift or personal memento.

With a choice of two exclusive designs, gold-embossed and presented in their own gold coloured envelope (or in a frame), we can produce a lovely memento of any event.

Commemorative certificates can be purchased from any of the five register offices: unframed £10.00, framed £15.00. However, if you are celebrating a naming or renewal of vows ceremony with us anyway, you will receive one of these certificates with our compliments. For further information please contact your local register office.

Please note: these certificates have no legal status and cannot be used for any official purpose or as evidence of identity.

Divorce Documents

If you require copies of your divorce papers (decree absolute) you will need to contact the court where the divorce was passed. The County Council does not hold this information.

By using this site you are agreeing to our terms and conditions (including using cookies to collect anonymous usage statistics). If you do not agree you may either stop cookies in your browser settings or stop browsing the site. Find out more about how we use cookies.. Close