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Nottinghamshire County Council - Proud of our past, ambitious for our future
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Child Data Security

Privacy Notice

The Information Commissioner has recommended that the term 'Fair Processing Notice' be replaced by 'Privacy Notice'. A Privacy Notice is intended to inform parents, carers and young people regarding the purposes of holding data regarding pupils and children.

The Department for Education (DfE) is therefore adopting this approach in its data collections from now on, and has reviewed the whole process of issuing Privacy Notices

The new approach is that a single, short and easily understandable Privacy Notice can be provided to pupils by the school or Local Authority.

Parents and carers should already have received a paper copy of the Privacy Notice [PDF]. through their child’s school.

Who we share with

Nottinghamshire County Council uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have. It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them.  The statistics are used in such a way that individual children cannot be identified from them.

The Local Authority will use information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies. The statistics are used in such a way that individual staff cannot be identified from them. The LA may also use it to support and monitor schools regarding sickness and recruitment of staff.

Primary Care Trusts

Primary Care Trusts (PCT) use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop these services. The statistics are used in such a way that individual pupils cannot be identified from them. Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require the PCTs to maintain details of pupils’ names for this purpose for a period designated by the Department of Health following the weighing and measuring process. PCTs may also provide individual schools and LAs with aggregate information on pupils’ height and weight.

Youth Support Services

For pupils of 13 years and over, the school is legally required to pass on certain information to providers of youth support services in their area. This is the local authority support service for young people aged 13 to 19 in England. The school must provide the name and address of the pupil and their parents and any further information relevant to the support services' role. In addition, the date of birth of the pupil is supplied.

Youth Support services pass on some of the information they collect to the Department for Education (DfE) to enable them to assess the local authorities’ performance and determine the destinations of young people after they have left compulsory education. If you require more information about how the DfE store and use your information then please visit the DfE website.

Until pupils are aged 16 or older, their parent(s) can ask that no information beyond their children’s name, address and date of birth (and their own name and address) be passed to the youth support services provider. This right transfers to the pupil on their 16th birthday. Pupils and/or parents will need to inform the school if this is what they wish.

Online information, advice and support on a range of issues affecting young people can be found on the Directgov Young People page with access to trained helpline advisers, via SMS text message, telephone, webchat and email.

Nottingham City Council

Nottingham City Council uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have. It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified from them.

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