Advertising Terms and Conditions

1. Definitions

1.1 In these terms and conditions, the following words and phrases have the following meanings unless the context requires otherwise:

  • Advertising options - means one or more of the Council's advertising options as set out on the website 
  • Advertising period - means the period referred to in clause 6.2 during which your advertisement is to be displayed on the website
  • Advert request - means your request to display an advertisement on the website 
  • Charges - means the payment sum as set out in clause 9 
  • Council - means Nottinghamshire County Council 
  • Digital - relates to advertising slots and creating/maintaining an account on the website
  • Registration service - means the registration service within Nottinghamshire County Council
  • Supplier criteria - means the criteria that the Council shall assess you against when considering your Supplier Request as set out in clause 4.2 
  • Supplier request - means your request to become a supplier on the website
  • Website - the website operated by the Council's Registration Service 
  • You or your - means the person or company who has expressed an interest in displaying an advertisement on the Council’s Registration Service Website and/or at the Council’s Registration Service offices. Your will be construed accordingly.

2. Introduction

2.1 These terms and conditions govern all advertising on the website

3. Council approval

3.1 Your Supplier Request and Advert Request(s) will be subject to approval by the Council. The Council’s approval shall not be binding unless given in writing.

4. Eligibility of supplier 

4.1 Before you can advertise with the Council you must first be approved as a supplier by the Council. 

4.2 Upon receipt of your Supplier Request the Council shall consider whether you comply with the following criteria:

  • You must provide wedding or civil partnership related services or goods
  • In the case of a venue, the venue must be located in the County of Nottinghamshire (not within Nottingham City Council)
  • You must not offer the same, or similar services as the Registration Service, whereby your inclusion would be detrimental to, or cause a loss of, business/trade to the Registration Service (the Supplier Criteria).

4.3 The Council may at its discretion reject any Supplier Request without incurring any liability to you whatsoever.

4.4. The Council shall notify you of its decision within 5 working day of receiving your Supplier Request. If your Supplier Request is approved you may then apply to advertise with the Council by submitting an Advert Request. In you your Advert Request you shall notify the Council which Advertising Option you wish to choose.

5. Content of advertisements

5.1 As part of your Advert Request, you must supply a copy of your advertisement to the Council for review and publication. 

5.2 The Council may at its discretion reject any proposed advertisement without incurring any liability to you whatsoever.

5.3 Your advertisement must comply with the Council’s specification and size restrictions as detailed on the Website or notified to you at the time of submitting your Advert Request, and be in a format that is readily and safely usable by the Council. 

5.4 Without limiting the Council’s discretion under clause 5.2, your advertisement must not
depict, contain, promote or refer to any of the following: the promotion of irresponsible/excess consumption of alcohol; drugs; gambling or betting services; illegal or irresponsible behaviour; innuendo, subtext or other content that is likely to offend; politics; political groups or lobby groups; pornography, partial or complete nudity, or an overtly sexual tone; socially contentious issues; content likely to embarrass or discredit the Council; the mocking of any person or persons; or tobacco products.

5.5 You are responsible for ensuring that your advertisement complies with all applicable laws, codes of practice (including but not limited to the guidelines laid out by the Advertising Standards Authority (ASA) the UK code of Non-broadcast Advertising, Sales Promotion and Direct Marketing (CAP Code) and the Code of recommended practice on Local Authority publicity and regulatory standards.

5.6 You are responsible for ensuring that the display of your advertisement on the Website would not infringe any other person’s intellectual property rights. 

5.7 Approval of your advertisement is not to be construed as acceptance or assurance by the Council that your advertisement complies with the requirements set out in clauses 5.3 to 5.6, 10.1 and elsewhere in these terms and conditions. You are responsible for ensuring that your advertisement complies with such requirements.

5.8 For the avoidance of doubt, for each advert you wish to place on the Website you must submit a separate Advert Request.

6. Displaying your advertisement 

6.1 The Council will use its reasonable endeavours to publish your advertisement on the Website, (depending on the size of your Advert Request) on the publication date agreed between you and the Council in the course of approving your Advert Request or, if no publication date was agreed, within 5 working days following approval of the Advert Request.

6.2 Once your advertisement has been published on the Website, the Council will subject to clauses 6.3, use reasonable endeavours to see that it is displayed for the duration that was agreed between you and the Council in the course of approving your Advert Request or, if no duration was agreed, until the advertising is cancelled by you or the Council under clause 11.

6.3 The Council will use reasonable endeavours to maintain the Website and keep it accessible but will not be responsible for any loss of advertising time (or any loss of business, anticipated sales revenue or other losses whatsoever) that result from disruption to the Website caused by any factors outside the Council’s reasonable control.

7. Security 

7.1 You are responsible for the security and correct use of any username or passwords used to access the Website and you must take all appropriate steps to prevent disclosure of such information to non-authorised persons. Should you have any reason to believe that a username or password has become known to a non-authorised party, the account holder should contact Nottinghamshire Registration Service immediately.

7.2 The Council reserves the right to suspend any account which it believes is being accessed fraudulently. 

8. Website availability

8.1 The Council cannot be held responsible for circumstances beyond its control that may prevent access to the Website, including but not limited to, IT systems failure. It is not possible to guarantee 100% system reliability, which from time to time may, lead to temporary Website unavailability. No refunds will be made for advertising fees or portion of fees for system outage outside the control of the Council. This includes temporary unavailability of the Website during upgrades to functionality or content.

9. Invoicing and payment 

9.1 Once your Advert Request has been approved by the Council payment of the Charges will be requested via the Registration Service administration team. Upon receipt of payment from you, the Council shall publish your advertisement on the Website as soon as reasonably practicable.

9.2 The Charges will be calculated using the rate or price agreed between you and the Council in the course of the Council approving your Advert Request or, if no relevant rate or price was agreed, using the standard rate charged by the Council for advertising on the Website as at the date of the payment.

10. Mistakes in advertisements

10.1 You are responsible for ensuring that your advertisement is free of errors. The Council shall not be liable for the consequences of errors that are published unless the Council has failed to comply with a request made by you in accordance with clause 10.2 and then only to the extent that the consequences arose from that failure, and subject always to the limits on the Council’s liability contained in clause 13.

10.2 If your advertisement contains errors, the Council will, if requested by you, remove your defective advertisement or publish a corrected advertisement supplied by you. You must submit any such request by email to the Website. Your request must be clearly marked as urgent and must state which of the aforementioned steps you want the Council to take. If you request the publication of a corrected advertisement, you must attach the corrected advertisement to your email. The Council will use reasonable endeavours to action requests submitted in accordance with the clause within 5 working days of receipt. A reasonable administrative charge will be payable by you for each request made pursuant to this clause.

11. Cancellation and refunds

11.1 You may cancel your advertising on the Website at any time by giving the Council not less than 21 days’ notice of your wish to do so. You must give any such notice by email to the Website as soon as reasonably practicable. Following the expiry of the said notice period the Council will cease displaying your advertisement on the Website; 

11.2 The Council may cancel your advertising on the Website with immediate effect and cease displaying your advertisement in the following situations:

11.2.1 If your advertising is found not to comply with any requirements contained in these terms and conditions; 

11.2.2 If you commit any material breach of these terms and conditions, fail to rectify any lesser breach within a reasonable period after having been requested by the Council to do so or become insolvent; or 

11.2.3 If at any time and for any reason the Council considers that the display of your advertisement on the Website is not acceptable.

11.3 If the Council exercises its rights to cancel under clause 11.2 it will take reasonable steps to alert you in writing, by telephone or by email. 

11.4 You will not be entitled to a refund of the Charges for any portion of the Advertising Period during which your advertisement is not displayed. 

11.5 The cancellation of your advertisement on the Website shall not affect any rights, payments due or causes of action accrued by you or the Council prior to cancellation.

12. No warranties 

12.1 Except as expressly provided in these terms and conditions, the Council gives no warranties or assurances whatsoever in relation to any matter connected to your advertising on the Website. All implied warranties are excluded. 

12.2 The Council gives no assurance or warranty as to the number of visitors to the Website or any part of it, during the Advertising Period or otherwise.

13. Liability and indemnity 

13.1 You will indemnify the Council against all costs, claims, liabilities and expenses arising from the content of your advertisement and/or any breach by you (or your agents, consultants or other personnel) of your obligations under these terms and conditions.

13.2 The Council’s maximum aggregate liability to you in relation to any event or series of events connected to your advertising on the Website, and/or any breach by the Council of its obligations under these terms of and conditions, shall not in any event exceed the VAT – exclusive Charges paid by you to the Council for the display of your advertisement on the Website.

13.3 The Council shall not be liable for any indirect, consequential or special losses suffered by you, nor any direct or indirect loss of profits, business, sales, income, revenue, commercial opportunities, reputation or goodwill suffered by you as a consequence of your advertising on the Website, and/or any breach by the Council of its obligations under these terms of and conditions.

13.4 The limits and exclusions of liability set out in clauses 13.2 and 13.3 shall be in addition to any other limits or exclusions of liability contained elsewhere in these terms and conditions.

13.5 The limits of liability contained in these terms and conditions shall not operate to limit or exclude any liability to the extent that such liability cannot be lawfully limited or excluded under the laws of England and Wales. 

14. Force Majeure

14.1 The Council shall not be liable for any failure to perform (or delay in performing) its obligations hereunder where the failure or delay is caused by any event or circumstance that is beyond he Council’s reasonable control. 

15. Entire agreement 

15.1 These terms and conditions together with any Council’s approval of your Supplier Request and Advert Request(s) and the standard rates of the Charges levied by the Council for advertising on the Website (as adjusted from time to time) set out the whole of the agreement related to your advertising on the Website. The agreement described as aforesaid supersedes all prior agreements and prevails over any previous correspondence and discussions related to its subject matter. 

16. Governing law

16.1 This agreement as described in clause 15 shall not be construed exclusively in accordance with the laws of England and Wales. The courts of England shall have exclusive jurisdiction.

17. Consent to marketing communication (s)

17.1 Nottinghamshire County Council’s Registration Service reserves the right to contact you via email with news updates, feedback/satisfaction surveys, and marketing offers. Your details will be kept in line with our corporate Data Protection Policy and will not be passed onto any third parties. You can opt out of this at any time by emailing weddings@nottscc.gov.uk 

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